![]() ![]() ![]() Is it to reduce clutter, create more efficient processes, reduce monotonous data entry, or simply to reduce waste and be a greener company? Based on the benefits that would be realised by employees, set goals that revolve around what employees find valuable," states Nektar in its guidance on reducing paper consumption in the office. "Instead of setting goals based on reducing costs or increasing profits, find out why employees would want to reduce paper in the office and set actionable initiatives around these reasons. However, if they understand that those costs can help ensure the health of the business or the environment and/or be re-invested elsewhere in the firm, it may suddenly make much more sense. If employees think it's purely a cost-cutting measure they may not pull in the same direction. The three steps to quick and effective digitisationĮncouraging employees to only print when necessary and to do so on both sides of the page also goes some way to reducing waste. Whereas digital documents are now backed up to the cloud automatically. What's worse, unless you make two or three physical copies of everything, paper isn't usually backed up meaning there will be no record if you lose all your documents in a fire or theft. Documents can easily fall - or be passed - into the wrong hands, particularly if they're not filed away correctly or at all. ![]() That being said, the risks with paper are quite significant. Some may point to security issues when it comes to ditching paper digital data comes with its own risks and whether that's physical or digital, GDPR is in place to make sure businesses keep tighter controls on all assets that contain identifiable information - which is a headach of its own. Also, think of the space you'll have not storing packs of paper in the cabinet. It all adds up and that money could be recouped as a pure saving or used elsewhere. There are also financial benefits to ditching paper just think about all those packs of A4 needed for printers, or the wasted sheets filled with typos or half-thought out ideas. Reducing use, and removing paper waste, is a benefit to the environment and can help to create a socially responsible culture within a company. That might not seem so bad in isolation, but the number is worse when we factor in the number of employees across the country. On average, a UK worker will get through some 10,000 sheets of paper, according to figures from the ORS Group. (Image credit: Shutterstock) The benefits of a paperless officeįrom an environmental standpoint, the less paper we use the better. ![]()
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